Before
The install is done, but proof is split across photos, forms, texts, and memory.
AI closeout review for EPA RRP window jobs
Know what is still open before you call the job done.
Upload a completed job packet, photo set, or folder. Verafax gives it a Closeout Score, flags missing or questionable items, and shows who should fix each one.
Pain
The install is done, but the office still does not trust the record.
Solution
Verafax turns the record into open items, owners, and a Closeout Score.
Make it routine
Run the same review across more jobs, people, saved history, and exports.
The window is installed. The record is the part nobody trusts.
The office has photos, forms, texts, certificates, and memory. What it does not have is confidence that Cedar Ave can close without one more call, upload, signature, or certificate chase.
Can we close it?
Who needs to fix it?
What is still missing?
Closeout Score
112 Cedar Ave · 64% · Needs Attention
Job facts
Ready
Certificate
Office
Acknowledgment
Customer
Final photos
Crew lead
During
Open items are named while the crew, customer, or office can still help.
After
The office knows what closed, what was saved, and what to retrieve later.
Start with one finished job
Know what needs attention before the next call.
Upload a completed packet, photo set, or folder. Verafax gives the office a saved Closeout Score, the items still open, and the person most likely to clear each one.
What the review returns
Closeout Score
One number that tells the office whether this record is ready, waiting, or needs attention.
Open items
Acknowledgments, cleaning verification, certificate records, and photos stop hiding in different places.
Next owner
Each item points to the crew, office, customer, or certified renovator instead of a vague reminder.
Saved follow-up
Your first real score is saved inside your company so open items can become follow-up instead of getting lost.
A morning closeout queue for every finished install.
One score is useful. A closeout queue for every crew is what teams pay for: saved history, follow-up links, exports, and the jobs your office opens each morning.
A clear answer on each job
Show whether a completed job is ready to close or still waiting on a signature, certificate, photo, or cleaning record.
A queue for the work after install
Group jobs by ready, waiting, missing, and needs attention so the office stops rereading every folder.
Owners, not vague reminders
Route each open item to the office, crew lead, customer, or certified renovator so the next move is obvious.
History when you need it later
Keep the saved review, packet history, and exports tied to the job instead of buried in a drive.
No integration needed to feel it
Start with one completed job folder. Later, imports and job-system connectors can make repeat reviews faster.
Private by default
Keep customer records, signatures, photos, and job files scoped to the right organization and job.
See the output
Review one example before you score your own job.
The Cedar Ave sample shows the shape of a Verafax review: one Closeout Score, the items still open, and the person most likely to move each item forward.
112 Cedar Ave
Needs Attention
64%
Three closeout items still need attention. 64% does not mean failed; it means the office knows what remains open.
ScoreOpen itemsOwners
Unknowns stay open until the right person confirms them.
Verafax can find likely evidence and draft fields, but important job facts stay visible until the right person confirms them.
Unknown job facts stay open instead of becoming guesses.
Unsupported state programs stop before the wrong rule path is used.
Draft AI findings need human confirmation before they clear blockers.
Saved packet history keeps source context and evidence attached.
Closeout queue
What the office sees before the chase starts
Cedar Ave
96% · Ready to close
Mason St
72% · Waiting on homeowner
Oak Ridge
68% · Final photo missing
The office sees what is open before the chase starts.
Teams use Verafax to see which jobs are ready, which ones are waiting, who owns the fix, and what was saved when the job closed.
Multi-crew contractors
Built for window and door teams coordinating jobs across crews, office staff, customers, and certificate owners.
Federal EPA-direct RRP first
Focused on the initial supported market instead of pretending to support every program on day one.
No integration required
Start with a completed job folder before connecting Jobber, ServiceTitan, or another system.
Save the first job. Keep Verafax when every crew needs the same answer.
Your first Closeout Score keeps the open items and saved history. Plans add more reviews, team seats, follow-up, exports, and support.
Buyer questions
Clear answers before your team signs in.
Start with the job record you already have. Keep Verafax when the score, open items, and owners become the fastest way to close the next one.